Review Applications and Decide

The Current Mentees tab is where a Program Admin decides on applications for the program's open terms. Past Mentees shows the same for closed terms.

Before you begin

You must be a Program Admin on the program.
Open the program from app.lfx.dev/mentorship/admin.

Steps

Go to the Current Mentees tab.
Narrow the list with the search box, the status filter (All statuses, or one status) and the term filter (All open terms, or one term).
Select View Tasks on the row to expand the applicant's prerequisite tasks and download anything they submitted. Use Add note, or the note already on the row, for reviewer notes.

The row and the applicant's name do not open a profile page — what you review is their tasks and the notes on the row.

Use the row actions:

Action	What it does
Accept	Puts the applicant on the term. You must choose an attendance type: Full time or Part time
Decline	Turns the application down. The mentee is told it was declined
Withdraw	Pulls the application on the mentee's behalf. This cannot be undone
Graduate	Marks an accepted mentee as having completed the term
Create task	Assigns work. See Create and Assign Tasks

Confirm in the dialog.

The tab is paged ten mentees at a time, and the search waits briefly after your last keystroke before running.

Applicant status

Status	What it means
Applied	Submitted; prerequisites not all finished
Tasks Completed	Prerequisites finished, awaiting a decision
Accepted	On the term
Declined	Turned down
Withdrawn	Pulled by the mentee, or on their behalf
Graduated	Finished the term

Decline by term

Decline by Term declines every pending application in one term at once. Accepted mentees are not affected. You pick the term, then confirm — this cannot be undone.

If there is no open term, the dialog says so instead.

Graduating a mentee

If the mentee still has tasks that are not Submitted or Completed, the confirmation says how many. You can still graduate them.

Troubleshooting

What you see	What it means
"This application changed. The list has been refreshed."	Someone else decided first. Check the new status before acting again.
"This term is closed, so the application can't be accepted."	The term closed while you were looking.
"Another change is still being saved. Try again in a moment."	One decision at a time.
"Choose an attendance type to accept the application."	Accept requires Full time or Part time.
"The change couldn't be saved. Please try again."	A transient failure; nothing changed.